# Reimbursement Policy Template

## Purpose

Define when the organization reimburses mileage, lodging, meals, and incidental expenses.

## Mileage

- Use the published IRS rate for the applicable year.
- Require trip date, purpose, and miles traveled.

## Per Diem

- Use GSA rates for the applicable destination and year.
- Apply 75% M&IE on the first and last travel day.

## Documentation

- Require receipts where policy or law requires them.
- Require approval workflow before payout.